top of page

Privacy Policy

I am a registered sole trader:  Gayle Cannon, T/A Oakleigh Secretarial.  I offer a variety of secretarial services including, but not limited to, copy typing, document production, digital transcription and CV typing. 

​

This policy describes how I protect and make use of the information you give me.  If you are asked to provide me with certain information, it will only be used in the ways stated in this policy.  

​

Why do I collect data from you?
I gather and use certain information about you in order to:

  • respond to your request for information;

  • allow me to make contact with you during a project;

  • better understand how visitors use this website.

 

What information do I collect from you?
I collect the following minimal information, if required:

  • your name;

  • your contact postal address;

  • your email address;

  • any information relevant to your enquiry.

 

How do I use this data?
The data I collect is used as follows:

  • for my internal accounting processes (e.g. so I can invoice you) and so that I am compliant with my tax authority (HMRC) should it request an audit;

  • to contact you in response to your enquiry;

  • to record your agreement to the terms and conditions of my services.

 

How do I collect your personal data?
I collect and store minimal information via the following website forms:

  • Contact form (via Wix)

  • Email (via Wix and Hotmail)

  • Correspondence sent via postal methods

 

I will never lease, distribute or sell your information to any third parties unless you give me written permission to do so, or I am required to do so by law.  You can ask me to remove your data at any time.

​

How do I store your personal data?
The minimal information I collect is stored on the following data servers:

  • Wix -  This is my website host. It is password protected and has SSL-certification (https) to provide an additional layer of security. 

  • Microsoft’s servers are registered with the EU–US Privacy Shield.

 

How long do I keep your data for?

Because many of my clients work with me more than once, I do not delete data unless specifically requested to do so.

HMRC requires me to keep records for at least 22 months after the end of the tax year the tax return is for. See ‘Keeping your pay and tax records‘. However, I may keep your data indefinitely on my server unless requested to remove it.  Please ask if you want me to delete or amend your records. Providing I am complying with HMRC’s legal requirements, I will action your request immediately.

​

With whom is your data shared?
No-one, unless you request that I do so in writing, or HMRC elects to audit my business.

​

Contact me
If you have any questions or requests for modification or removal of your data, you are welcome to email me at:- oakleigh.secretarial@hotmail.co.uk or write to me:

Mrs Gayle Cannon

Oakleigh Secretarial

75 Alverstone Avenue

East Barnet

Barnet  EN4 8ED

​

​

bottom of page